PMO Business Coordinator | Contract

Key Responsibilities:

1) Financial Management

• Support monthly financial management meetings covering both Finance and Risk & Compliance.
• Review pipeline opportunities in Salesforce, working with the Account Project Management Office (PMO) team to ensure timely and accurate updates in the system.
• Track Sales & Revenue performance against budget and highlight progress to leadership.

2) Secretarial Support (Scheduling & Other People Expenses [OPE] Management)

• Manage calendars for Managing Directors (MDs), ensuring alignment between internal and client account schedules.
• Arrange face-to-face meetings efficiently, coordinating logistics and timing.
• Handle timesheet and expense submissions on behalf of leadership.
• Manage visitor logistics, including building access, Wi-Fi setup, and related requirements.

3) Events Management

• Coordinate logistics for regular team meetings, including venue booking, catering, and materials preparation.
• Organize ad-hoc client-facing events such as roundtables, workshops, and vendor partnership events, ensuring smooth execution in collaboration with relevant stakeholders.

Qualifications:

• Bachelor’s Degree in Business Administration or related field.
• Minimum 3–5 years of experience in executive assistance, project coordination, or financial/operations support.
• Proficiency with tools such as Microsoft Office Suite (Excel, PowerPoint, Outlook) and Salesforce (good to have).
• Excellent organizational and multitasking skills, with the ability to manage competing priorities effectively.
• Excellent communication and interpersonal skills, with the ability to work across stakeholders and teams.
• Detail-oriented, proactive, and capable of working independently in a fast-paced environment.